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SIS 2000+ Student Editor

Sec. 1, Introduction / Find A Student

The Student Editor provides a means for managing all basic student information. Launching the Student Editor displays a window that allows you to go into student records. The window (Fig.2) is subdivided into eight information screens (also called tabs or pages) with titled tabs. Fields are available to record a wide variety of student demographic data, and enrollment data. By default, when the typical user logs on and opens the Student Editor, they will be viewing the student records for their specific school location only.

1.1 Open the Student Editor program
From the SIS 2000+ Main Menu click on the Enrollment icon button (or ALT+E on the keyboard).

From the Enrollment Menu (Fig. 1), click on the Student Editor icon button.

Fig.1

Fig. 2

1.2 Student Editor screen layout.
The opening screen (Fig. 2) of the Student Editor defaults to the first student in the database, alphabetically by last name, of the school site that is logged on. Student records available also include any student who was previously enrolled in the current school site, but was transferred to another school within the district during the current school year - although these types of student records cannot be edited from here.

The program screen is made up of eight information screens. To save space, the screens are lined up behind each other so that only one can be viewed at a time. The desired screen can be activated and brought to the front by clicking on its tab identifier visible at the top.

Use the command buttons along the bottom to launch a variety of Student Editor procedures:

• Find -

search for a student record using any portion of the student's first or last name, or his/her Student ID number.
• List -

search for a student record by selecting a name from an alphabetical list.
• Enter -

enroll a new student to the school site that is logged on or transfer a student to the current school site from another site within the district.
• Status -

change the status of a student or withdraw a student from school.
• Edit -

modify existing data in a student's record.
• Save -

save data.
• Quit -

exit the Student Editor program.

1.3.1 Scroll Search
Scroll forward or backwards through the student records using the VCR buttons at the bottom of the screen. Jump to the beginning or end of the records by clicking on the barred button.




1.3.2 Use the Find command
Click on the Find command button to open the 'Student Find' screen (Fig. 3)

Fig. 3

• Search by ID #

Enter the Student Identifier number in the 'Student Find' screen and click on Find again. If the number is valid, the matching student's record will open.
• Search by name

If the ID number is not known, a search can be initiated by entering any portion of the student's last or first name and clicking on Find (or click on Clear to cancel any data entered and start again). By entering only the first two letters of a last name, as in the example in Fig. 3, the search will return a list of all students with the matching first two letters in their last name (Fig. 4). Highlight the correct student from the list and click on Select (or ALT+S on the keyboard). Allow a few seconds to retrieve the record. If there is only one student whose name matches the partial search string, the list screen will be skipped and the student's record will be opened immediately.


Fig. 4


1.3.3 List Search
Click on the List command button at the bottom of the screen to display an alphabetical list of all the student records in the current school site (Fig.5). Their Student ID numbers are enclosed in [brackets].


Fig. 5


• Scroll up or down to find a student, highlight the name using the mouse, and click on the Select button to go to the student's record.
• Shortcut: jump directly to the beginning of any alphabetical position in the list by typing a letter on the keyboard.


1.3.4 Availability of records
Student records are normally available only for the school site that is currently logged on. The exceptions are:
• Previously enrolled students:

Records for students not presently enrolled in the current school but who were enrolled in the current school at some time during the current school year will still be available for historical reference, but in the read-only mode. As a consequence, the Status, Edit, and Save command buttons at the bottom of the screen will be deactivated when viewing those students' records.




• District Office session

All student records in the district are accessible from one session by using the Switch School command when logged on to the District Office. See Login for further details.
• Duplicate name search or Transfer procedure

All student records in the district may be searched during the Enter process (when searching for duplicate records), or during Transfer process (when moving a student from one school site to another).