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SIS 2000+ Student Editor

Sec. 6, Editing Student Data

6.1 Find a student (see Sec. 1).

Note on "Previously Enrolled Students":
Students who were previously enrolled in the current school site (the site logged on) but were withdrawn and transferred to another school within the district will still have their Student Editor records available to the current school, but in the read-only mode. In such records, a closed status record for the current school site (origin school) will be displayed in the 'General' screen as well as an open status record for the school to which that the student was transferred (destination school) (Fig. 75). Likewise, in the 'Enrollment' screen, a closed enrollment record for the origin school will be displayed along with an open enrollment record for the destination school (Fig. 76). Since the destination school is not the currently logged on site, the record of a previously enrolled student will be in the read-only mode, signified by the inactivated command buttons at the bottom of the screen. To edit this student's data or to perform any procedures, the user would have to log on to the student's Primary school site or access the record through a District Office login.


Fig. 75


Fig. 76

Note on Future status records -
Students may have status records created for future tracks, such as next school year's tracks. These kinds of status records are created by SIS 2000+ automatically during the New Year Initialization process when promoting students to the next grade or they may be created manually on a per student basis in the Student Editor. A future status record can be recognized in the 'General' tab by the 'Future' code displayed under the Status column (Fig. 76a). A Future status record can be edited in the same manner as a normal status record.


Fig. 76a - sample of Future status record

• Command buttons

In the edit mode, the command buttons at the bottom of the screen may be activated or deactivated or appear and disappear, depending on the state of activity in the edit procedure. Deactivated buttons will appear dimmed to gray. Activated buttons have dark black font. Commands can be executed by clicking directly on an activated button, by using the hot key combination of ALT+ the underlined letter on the button, or by shifting the focus to a button by using the left or right arrow keys on the keyboard and then pressing Enter.

• The Save button will be activated whenever there are unsaved changes in any of the data fields. Use this command to save all changes.
• The Done command button is available for exiting the edit mode.
• The Undo button discards all changes made since the last save and exits the edit mode.
• The Quit button exits the Student Editor altogether and reverts to the Student Menu. If any changes were made a "Save Changes?" prompt will appear.
• Information screens

There are eight information screens (also called pages or tabs) in a student record. Move from page to page within the record by clicking on the titled tabs or by using the PAGE DOWN and PAGE UP keys to cycle through the pages.

• Edit mode levels

The first-level edit mode is activated by clicking on the Edit button at the bottom of the main Student Editor screen. Once in the first-level edit mode, some information screens will have a second-level edit mode that is activated by another Edit button within the screen itself, usually blue in color.


In some cases, third-level and fourth-level edit mode are necessary if the information screen has sub-screens within it.


• Editable fields

In the read-only mode, most fields start out gray-colored. When an edit mode is activated the editable fields will turn from gray to white (with the exception of drop-down fields on the Mac, which are always white). Those fields that remain gray-colored in an edit mode are read-only and cannot be modified.

• Move from field to field within a page using the TAB key to go forward or SHIFT+TAB to reverse direction, or click directly in the field to shift the focus.

• Some fields are edited using word processing techniques such as insert, backspace, and delete. Click directly between two data characters to place start an insertion point for editing.


• Other fields are updated by selecting a choice from a drop-down list activated by a field button. The choices listed are defined during the configuration and installation of SIS 2000+. If no choice in the list is selected or no choice is applicable to a student, the choice of "<Unset>" may be used to denote a blank field. Most of the choices listed may be modified by the System Administrator using the Table Editor application in the System area of SIS 2000+.


• Other fields are edited by initiating a search of a portion of the SIS 2000+ database. These fields are preceded by a search buttonwith three small dots on it.


• Still other fields are simply logical check boxes to designate "Yes" or "No".


• Date fields can be edited two ways:


1. Enter the date using the numeric keys on the keyboard.
2. Double click the Date field to activate a calendar (Fig. 77). Use the single VCR buttons on the calendar to scroll forward or backward through the months. Use the double VCR buttons to scroll forward or backwards through the years. After locating the target month, click on the target date until it is highlighted in yellow. Then click on the Select command button to simultaneously post the date to the Date field and close the calendar, or click Cancel to abort. To restore today's date (system date), open the calendar again and click on the Today command button. The calendar will close automatically, restoring "today's date" to the Date field.


Fig. 77