SIS 2000+ - Student Editor

Last update: 3/30/00

Sec. 5, Multiple (Dual) Enrollment 

A student may be approved to enroll part-time at another school site within the district other than his/her home school. When a student is enrolled in more than one school site simultaneously, it is called multiple or dual enrollment. One school site is designated as the primary site (home school) and the other school is designated as the part-time site. As a result, the student will have more than one open status record. However, most all SIS 2000+ procedures for student who has multiple enrollment will be carried out from his/her primary site records.

To accomplish multiple enrollment in SIS 2000+, special procedures must be executed in the Student Editor. The following steps will address setting up multiple enrollment for a currently enrolled student. A new student may be set up for multiple enrollment using very similar procedures. Procedures for a new student will be mentioned at the end of this section.

5.1 Find a student

5.1.1 Login to the home school of the currently enrolled target student.

5.1.2 Open the Student Editor and find the student's record.

5.2 Change status of an enrolled student
Before the SIS 2000+ program will allow multiple enrollment, the enrollment status of the selected student must be changed in order to designate the home school site as the "Primary site of multiple sites" or the equivalent: "Dual Enrollment". This will be done using the Change Status procedure which will close the current status record and create a new status record. This procedure applies only to students who are already enrolled in the district. To configure a new student for multiple enrollment, go to Step 5.6.

5.2.1 Find a student

5.2.2 Go to the 'General' information screen (Fig. 65).

Fig. 65 - 'General' information screen in read-only mode

5.2.3 Select the last open status record
Click anywhere in the white area of the summary list. Then use the mouse or the arrow keys on the keyboard to select (highlight in dark blue) the last open status record (Fig. 65). An "open" status record is the current status record, i.e., one with no Exit Date/Code.

5.2.4 Click Edit then double click the highlighted status line
The 'Edit Status’ screen is displayed (Fig. 66). This screen is used for editing a student status record.

Fig. 66 - read-only mode

5.2.5 Change Status
Click on the Status Drop Down Selection Box. Change the Status from Active to ‘Primary Site of Multiple Sites’. Re-select an appropriate Entry Code. (Fig. 67).

Fig. 67

5.2.6 Save status record
Click on the Save command button. The 'Edit Status' screen will close and the view will revert to the 'General' information screen. The new "Primary site..." or "Dual Enrollment" status record will appear at the end of the summary list (Fig. 68). This student is now ready for multiple enrollment procedures.

Fig. 68

5.3 Add a part-time enrollment at another location
A student with a Status of "Primary site of multiple sites" or "Dual Enrollment" in their current status (open) record (Fig. 69 ) is eligible to enroll part-time at another school site within the district.

Prerequisite:
The following procedure can only be executed from a logon to the student's Primary site.

Fig. 69 - open status record

5.3.1 Initiate the Enroll procedure
Click on the Enter command button to open the 'Student Enrollment' screen (Fig. 70). Notice that the eligible student displays a Status of "Multiple" in the lower portion of the screen, indicating they are configured for multiple (dual) enrollment.

Fig. 70

5.3.2 Click on the Enroll command button
A dialog box will appear with the prompt, "Do you wish to add a part-time enrollment at another location?" (Fig. 71) Answer "Yes" to continue, or "No" to cancel. If "Yes", the 'Part-Time Student Entry Data' screen will open (Fig. 72).

Fig. 71

5.3.3 Enter data for part-time enrollment

Fig. 72

• School -
  Select the school site for part-time enrollment. All schools registered in the district database will be available as selections in the drop-down list.
• Track -
  All attendance tracks from the selected school site in the above field will appear in this drop-down list. Select one.
• Status -
  This field will automatically default to "Part-time". This cannot be changed.
• Entry Date -
  Enter the first day of enrollment at the part-time site.
• Entry Code -
  At the part time school the entry code selected should be ‘NA’ this excludes the student from membership calculations at the part time school. All membership data will be collected at the Primary school.

5.3.4 Save data
Click on the Save command button to save part-time enrollment data.

5.4 View status/enrollment records

• In the 'General' information screen of a student who has multiple enrollment there will be at least two "open" status records (Fig. 73), one for the primary site and one or more for the part-time site(s).

Fig. 73

• In the 'Enrollment' information screen there will be an enrollment record for the part-time school site. For more information on 'Enrollment' data.
  
  

5.5 Withdraw a student from multiple enrollment
A student with multiple enrollment cannot be withdrawn from their Primary site until the are withdrawn from their part-time location(s) first.

5.5.1 Withdraw the student from all part-time sites by logging on the Primary site and using the Withdrawal procedure outlined in Sec. 4, "Change Status/Withdraw a Student," Step 4.3

5.5.2 After all part-time status records are closed, logon to the student's Primary site and withdraw them using the Withdrawal procedure outlined in Sec. 4, "Change Status/Withdraw a Student," Step 4.3

5.6 Configure a new student for multiple enrollment

5.6.1 Determine which school site will be the Primary site for a new student.

5.6.2 Login to the Primary school site and begin the Enter a New Student procedure outlined in.

5.6.3 When you get to the 'Student Entry Data' screen in Step 2.4.2 of the Enter a New Student procedure, set the Status field to "Primary site of multiple sites."

5.6.4 Continue with Enter A New Student procedure until the student is properly enrolled in the Primary site.

5.6.5 While still in the newly enrolled student's record, complete Steps 5.3 to 5.3.4 above to add a part-time enrollment at another location, if applicable.