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SIS 2000+ Behavior History

Sec. 5, Add Penalties

Penalties are punishments, such as detentions or suspensions, that are assigned to students because of their involvement in a behavioral infraction. Penalties are linked to a specific behavioral involvement record. More than one penalty may be recorded per record. Some penalties are associated with "suspended" attendance codes and, when assigned and saved, will post suspended attendance codes directly to the Attendance tables. Existing penalties may be edited or deleted.

5.1 Find a Student
(See Sec. 1 for details on the Find procedure)

5.2 Open 'Add Penalty' form
Penalties cannot be added (nor edited or deleted) from main Behavior History screen. Instead, a specific involvement record must be selected and opened in the edit mode first, as follows:

5.2.1 Select the 'Incidents' tab
In the main Behavior History screen of the selected student, click on the 'Incidents' tab until it is highlighted in dark blue.

5.2.2 Select the originating incident
In the 'Incidents' summary list, select the originating incident for the involvement record for which a penalty is to be assigned. This can be done using the mouse or the Up and Down arrow keys on the keyboard to position the small black pointer the incident's line (Fig. 36).


Fig. 36 - Fighting with Student incident selected

5.2.3 Activate the edit mode



Click on the Edit button to activate the edit mode of the selected involvement record. Four sub tabs will be displayed (Fig. 37). The focus will to the 'Incidents' sub tab.


Fig. 37 -edit mode

5.2.4 Select the 'Penalties' sub tab
Click on the 'Penalties' sub tab to bring it to the front (Fig. 38). The 'Penalties' sub screen displays a summary list of any penalties that are derived from the current involvement record.


Fig. 38

5.2.5 Open 'Add Penalty' form



Click on the Add Penalty command button to open a blank 'Add Penalty' form (Fig. 39).


Fig. 39

Fig. 40 - sample penalty

• Type -

Select the type of penalty for the drop-down list of predefined choices.
• Attendance Code -

A read-only field that will only display a value under the following conditions: Some penalty types will be associated with the "suspended" category of attendance codes. When there is this type of link, the corresponding Suspended attendance code will be displayed in the Attendance Code field (Fig. 41). When the penalty is saved, the suspended attendance code can then be posted to the student's Attendance records according to the number of Days Assigned, starting from the Assigned Date (skipping non-school days). This is an important feature for attendance takers; so that they will know in advance why a student is absent. See Step 5.4.2 below for more details on this procedure.

Fig. 41 - sample of penalty Type that is linked to a Suspended Attendance Code

• Assigned Date -

Using the drop-down calendar to enter the date the penalty was first assigned. This will read as the Begin Date in the summary list of the 'Penalties' sub screen.
• Days Assigned -

Enter the number of days for duration of the penalty. This value is especially important of the Type is designated as a Suspended code in the Attendance Code field.
• Serve Date -

Using the drop-down calendar, enter the date the student actually began to serve the penalty.
• Days Served -

Enter the number of days the penalty was actually served.
• Periods -

Enter what periods the penalty was actually served (if applicable).
• Remarks -

Anecdotal notes or comments about the penalty.

5.4.1 Save
Click on the Save Penalty command button to save the new penalty data (or Undo Penalty to abort and go back to the 'Penalties' sub tab).


Confirm Suspended Attendance code posting - This step applies only if the penalty Type being saved is linked to a Suspended Attendance Code (Fig. 42). Fig. 42 - sample of penalty Type that is linked to a Suspended Attendance Code When the Save is executed, a confirmation dialog will appear (Fig. 43) notifying the user that attendance codes are about to be set. The date range of the suspension period will be displayed (non-school days are skipped). Fig. 43 Answer "Yes" to proceed or "No" to cancel the save. If "Yes", another confirmation dialog (Fig. 44) will display the number of records written or updated. Either value represents the sum of the scheduled periods affected in the date range. Fig. 44 Writing records vs. updating records: Attendance records will be "written" if they represent the first time attendance has been taken for the selected day/period. Attendance records will be "updated" if there are any existing attendance codes entered in the selected day/period (not counting the default place holder attendance codes of all "Present" for negative attendance tracks or all "Absent" for positive attendance tracks; set up during the configuration of SIS 2000+). If any attendance records are being updated by this action, a warning message will appear (Fig. 45) before a confirmation message is displayed. This is to remind the user what day/periods will be overwritten by the suspension code. Fig. 45 Click on the Proceed command button to continue the save or Quit to cancel the save. If a date range for a suspension penalty is being changed by this action to a range of less days than the original date range, then another type of warning will appear (Fig. 46) before the final confirmation message. This is to remind the user that previous attendance codes entered by the original date range will not be reversed in the Attendance tables. If the codes need to be changed they will have to be overwritten by initiating another suspension penalty or by editing the student's attendance records using the various other applications in the Attendance program module. Fig. 46 Click on the Proceed command button to continue the save (or Quit to cancel the save).

5.4.2 View data
When the new penalty is saved the view will revert to the 'Penalties' sub screen and the new penalty will be displayed in the summary list (Fig. 47).


Fig. 47 - New penalty added to the summary list

5.4.3 Exit the edit mode



Click on the Undo command button to exit the edit mode and return to the main screen.