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SIS 2000+ Attendance

Section 8, Technical Setup

Before the Attendance system can be implemented, several areas of SIS 2000+ must be configured:

1. Attendance Code Tables

There are several code tables in the system that must be configured for use with the SIS 2000+ Attendance module. The tables are installed with default information, but they will be customized by the system administrator during the installation of SIS 2000+ to accurately reflect the requirements of the school district. Attendance codes must be defined to specify the type of attendance and the related ADA calculations. Most of these definitions may be changed with the Table Editor, located in the System area of the SIS 2000+ Shell. There are three main Attendance tables:
 
• Attendance Codes table -

Codes to designate the type of attendance, such as Excused, Absent, Truant, Medical Illness, Late, etc. plus various attributes of each type (Fig. 1).


Fig. 1

The Attendance codes table forms the basis of attendance records. The codes defined in the table include present, absent, and tardy codes. For each code there are attributes defined that control various functions in Attendance, such as when the calculation of attendance is performed, whether a student may be considered on campus, in class, excused, unexcused, and so on. Attributes defined also affect scanning functions and ADA calculations..

• Entry Codes table -

Entry codes establish students as being eligible for attendance. Examples: First Enrollment, Re-Entry from this district, Re-Entry from another district.
• Exit Codes table -

Exit codes establish students as ineligible for attendance. Examples: Transfer within/outside district, deceased, juvenile hall, dropout.
 
 
2. The Track Calendar must be defined for the current school year so that valid attendance days are specified. See Track Editor.
3. Faculty information -

All teachers who will be teaching courses that require attendance data must be entered into the Faculty Editor and assigned to a track. Teachers need the 'Teacher' flag checked in their status record.
4. Master Schedule of classes must de created for all faculty members in the track See Master Schedule Editor.
5. Class Sections in the Master Schedule must be specified that attendance is taken.
6. Student information -

Each student must be enrolled in the target attendance track via the Student Editor application.
7. Students must be scheduled -

Students are scheduled in several possible ways: For elementary schools use the Student Schedule Assignment application. For secondary schools see the Student Loader program.