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SIS 2000+ Graduation Requirements Editor, Step 4

Step 4, Post Marks to History

For a student's earned marks to be posted on the Academic History record, the marks must be 'moved' from the Marks Entry area to the Academic History area. This is done through the Post to History application in the Mark Reporting program module. Post to History takes the marks entered in Class Marks or Student marks and posts them to the Academic History records of each student. This process is how marks earned during the normal school year are put onto the students' transcripts. When marks are posted, students are also awarded graduation credits, based on what was set-up in district courses and in the Mark Reporting set-up. The amount of credit awarded and which marks earn credit for completion were defined in the previous step, 'Set-Up District Courses'. If no marks are posted, no credit is posted, and the Requirements application will have nothing to base its eligibility processes on.

Prerequisite -
Before you begin the process of Posting Marks to History, you must first define which marks will be posted. (This is different than the previous step where you defined which marks will be awarded credit.)

In the Mark Reporting set-up process, while defining your Mark Definitions (Fig. 8), you told the system which Mark Types would be posted for each Timeline Point. This was done when you added Categories to your Mark Definitions, and then added Items to those Categories. Those Items consisted of Mark Types, which were defined as 'Posted' or 'Not-Posted' based on the 'Post' check-box.

Fig. 8 - Mark Definition Add/Edit Category screen showing the Post checkbox checked "On" for a Mark Type.

A quick and easy way to check that the proper Mark Types for each Mark Reporting Timeline Point have been properly designated as being posted to History is to launch the Mark Definitions application from the Mark Reporting menu. Select the proper Mark Definition using the List feature. Then, click on the 'View All Items for Definition' tab.

This will give you a summary grid of all the Mark Items set-up for the selected Mark Definition (Fig. 9). There is a column titled 'Post' that designates which marks will be posted to Academic History when you perform the Post to History process.

Fig. 9

Verify that the proper marks are designated for posting for each Mark Definition that your school uses. More information on the Mark Reporting Set-Up process can be found in the Mark Reporting documentation.

4.1 Post Marks to Academic History
Once the marks that will be posted are defined, and marks have been entered for students through Class Entry or Student Entry, they must be posted to the students' transcript, or Academic History, records. This is done through the Post to History application, under the Mark Reporting Menu.

Note:
If your school uses 'Final Marks', a mark that is a calculated average of marks earned in a defined period of time, you will want to use the Calculate Final Marks application before Posting Marks to History, if those Final Marks belong on the transcript. For more information see Mark Reporting, Step 11, "Calculate Final Marks".




4.1.1 Open Post to History application
From SIS 2000+'s Main Menu, open the Mark Reporting program module. From the Mark Reporting Menu, click on the Post To Hist icon button.

4.1.2 Select Criteria


Fig. 10



• Track -
  Select the target attendance track to post.
• Term -
  Select the Mark Reporting Term that contains the Marks you want to post to the students' Academic History records.
• Posting Date -
  Enter the date that you want recorded as the posting date for these Marks in the students' Academic History records.
  
  

4.1.3 Post Data
After you've made your selections, click on the Post command button to run the posting process. This will take a while to run. At the end of the process a message screen appears summarizing how many records were posted.

For more details on the Post to History procedure see Mark Reporting, Step 14, "Post to History"

4.1.4 View Transcript
The posted Marks may then be viewed, edited, or added to in the Academic History application. See next Step.