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1. Which rule requires school districts and charter schools to report projects exceeding $99,999 to be reported to USOE and what happens if compliance isn’t met?

2. Where do I find Laws and Rules that are applicable to facilities?

3. Where do I find the ‘Pre-Construction Checklist’?

4. Where do I find the School Construction Resource Manual (all construction steps, rules, etc., including preliminary requirements)?

5. Where can I find the SP-4, SP-5, SP-8, SP-9, SP-10 & SP-11 Forms (forms needed to be turned in for the project)?

6. Where do I find the School District Building Officials List?

7. What format should Plans, Specifications & Pre-Construction items be sent to USOE?

8. What is an SP-8 Construction Inspection Summary Form and when do they have to be submitted?

9. What is an SP-9 Final Inspection Certification Form and when does it have to be submitted?

10. What is an SP-10 ‘Certificate of Occupancy Form, how is it obtained and when does it have to be submitted?

11. Whom do I need to send the facility construction project forms to, and by what means?

12. What is the difference between a new school and a new school building?

13. Where can we find vendors or manufacturers for school buildings?

14. Who can perform various plan reviews for construction projects?

15. Who can perform various inspections for construction projects?

 


1. Which rule requires school districts and charter schools to report projects exceeding $99,999 to be reported to USOE and what happens if compliance isn’t met?

Administrative Rule R277-471 - amended July 8, 2008 – applies to all construction projects which exceed $99,999 in cost (the only exceptions are listed in the International Building Code –section 105):

Ensure that each inspector is adequately and appropriately credentialed; ensure that design work is being carried out by the appropriate licensed design professionals.

School districts and charter schools which fail to comply... subject to interruption of state aid dollars by the Board in accordance with Section 53A-1-401(3) and 53A-17a-144(4)(d) ... to the following extent:

  • 10% of total monthly Minimum School Program transfer amount the first month; 25% in the second month; and 50% in the third and subsequent months

A nonrefundable fine in the amount of one half of one percent of the total construction costs shall be assessed ... fail to report construction ... that exceed $99,999 before construction begins.

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2. Where do I find Laws and Rules that are applicable to facilities?

Laws and Rules

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3. Where do I find the ‘Pre-Construction Checklist’?

Pre-Construction Checklist

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4. Where do I find the School Construction Resource Manual (all construction steps, rules, etc., including preliminary requirements)?

School Construction Resource Manual

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5. Where can I find the SP-4, SP-5, SP-8, SP-9, SP-10 & SP-11 Forms (forms needed to be turned in for the project)?

Forms

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6. Where do I find the School District Building Officials List?

School District Building Officials List

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7. What format should Plans, Specifications & Pre-Construction items be sent to USOE?

On a CD in electronic format prior to construction commencing

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8. What is an SP-8 Construction Inspection Summary Form and when do they have to be submitted?

The SP-8 form is a summary of all inspection & tests performed each month and are due monthly, following month(s) inspection and/or testing performed throughout the entire construction project, along a copy of the inspections and/or tests.

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9. What is an SP-9 Final Inspection Certification Form and when does it have to be submitted?

The SP-9 Form is a certification that the construction project is complete or substantially complete to the point that a temporary or permanent ‘Certificate of Occupancy’ can be issued and must be accompanied with the building inspector or record’s final inspection or inspection for temporary occupancy and the Fire Marshal’s ‘Certificate of Fire Clearance’.

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10. What is an SP-10 ‘Certificate of Occupancy Form, how is it obtained and when does it have to be submitted?

The SP-10 is required to be obtained prior to the facility or area of the project to be occupied. It is obtained from the building official for the project if the project is inspected by the local jurisdiction and/or school district the facility is housed in, or in the case of independent inspectors the ‘Certificate of Occupancy’ shall be sent to USOE (Jenefer Youngfield) to be signed by the State Superintendent for Public Instruction, which is then returned to the requesting school district or charter school.

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11. Whom do I need to send the facility construction project forms to, and by what means?

All the forms go to Jenefer Youngfield, the School Construction Specialist at USOE in the School Finance and Statistics Section, preferably by email to: Jenefer [dot] Youngfield [at] schools [dot] utah [dot] gov (Jenefer Youngfield), but they can also be sent by fax (801-538-7729) or by mail (School Finance and Statistics, USOE, 250 East 500 South, PO Box 144200, Salt Lake City, UT 84114-4200.) If you have any questions, please contact Jenefer at (801) 538-7669.

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12. What is the difference between a new school and a new school building?

A new school means a complete new school on a new site. A new school building means a new building on an existing school site.

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13. Where can we find vendors or manufacturers for school buildings?

The State Office of Education does not refer you to any of the vendors or manufacturers. However, here is a list of the vendors and manufacturers we have collected from the Utah Facilities Operation and Maintenance Association (UFOMA) conference exhibition: List of vendors and manufacturers. It is listed for your reference ONLY. The USOE does not have any responsibility to suggest any vendor or manufacturer nor has it any practice of selling products or services to schools or school districts.

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14. Who can perform various plan reviews for construction projects?

All plan reviews must be performed only by those currently certified through the International Code Council and/or licensed as applicable through the State of Utah in the field the review is being performed, for commercial construction.

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15. Who can perform various inspections for construction projects?

All inspections must be performed only by those currently certified through the International Code Council and licensed as applicable through the State of Utah in the field the inspection is being performed, for commercial construction.

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