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Data Security and Privacy

In this age of data-driven decision making, data is foundational to the success of the process. Whether discussing student-achievement, program monitoring, education funding, accountability or any other education-related conversation, data is at the center of the discussion. The Utah State Board of Education (USBE) is required by state and federal law to collect and store student and educator records. USBE takes seriously its obligation to protect the privacy of data collected, used, shared and stored. This page contains state and federal policies for data privacy and security procedures, as well as guidance and resources for various stakeholders.

Important Events

Student Data Security and Privacy Webinar:
Learn about the new state statue and Q&A with Whitney Phillips
Contact Whitney Phillips for web link.
February 1, 2017
10 a.m. - 11 a.m.

To receive updates on Data Security and Privacy from USBE, please e-mail Whitney Phillips (contact information below).

Data Privacy Resources

Resources for Local Educational Agencies (LEAs)

Checklist for District Privacy Program

Confidentiality Provisions Comparison Chart (2014)

Data Governance Checklist (2015)

Data in the Cloud (2014)

Data Governance and Stewardship

Family Educational Rights and Privacy Act (FERPA) Exceptions

Guidelines for Reviewing Online Instructional Applications for Privacy Considerations

Confidentiality Requirements FAQ

Responsibilities of Third Party Service Providers

Standard Terms and Conditions - USBE Approved

Student Data Privacy Legislation (2016)

Summary of the Policies, Plans, Requirements of the Student Data Protection Act

Ten Steps Every District Should Take Today

Transparency - Best Practices for Schools and Districts (2014)

Resources for Teachers

Protecting Student Privacy While Using Online Educational Services (2015)

Two Case Studies on Using Online Learning Applications in the Classroom (2014)

Laws on Student Data Privacy and Security

Federal Laws

Children’s Online Privacy Protection Act (COPPA)
Federal Trade Commission (FTC)

Family Educational Rights and Privacy Act (FERPA)
U.S. Government Publishing Office (GPO)

Protection of Pupil Rights Amendment (PPRA)
Family Policy Compliance Office

Uninterrupted Scholars Act (USA) Guidance
United States Department of Education

State Law

Student Privacy Amendments

Data Governance Groups

Student Data Policy Advisory Group (2017)

Student Data Privacy Governance and User Group (2016)

Training Materials

USBE Study Session on FERPA and the Student Data Protection Act (2016)

Below are the presentations from the Privacy Technical Assistance Center (PTAC) training on December 1, 2016.

United States Department of Education:


Whitney Phillips, Ph.D.
Chief Privacy Officer
Phone: (801) 538-7523 | whitney[dot]phillips[at]schools[dot]utah[dot]gov(E-mail)