Program Review

"School counseling is a journey. If you don’t know where you are going,
you will end up somewhere else."
Stan Maliszewski, Ph.D., University of Arizona

Formal CCGP Review
The Utah Model for Comprehensive Counseling and Guidance emphasizes a continual process of designing, planning, implementing, evaluating and enhancing the CCGP.

• The design of the program is the model the school has developed.
• The plan is the written description of the school program, which can be informed/improved by ongoing self-evaluation and the effective use of data projects, guidance activities and closing the gap action plans, and the results reports for those actions plans.
• A program is implemented when it meets the 12 standards for program approval.
• Program evaluation occurs during your annual self-review (now required for funding) and passing the performance review.
• Program enhancement occurs as counselors compare their existing program with new goals.

The standards and indicators on the Performance Review Form are the criteria for evaluation of the CCGP.

PERFORMANCE REVIEW STANDARDS - Revised January 2008

1. Cover - PDF
   
   
2. Table of Contents - PDF
   
   
3. Review Protocol - PDF
   
   
4. CCGP Block - PDF
   
   
5. Standard I, Board Adoption and Approval, Pages 10-11 - PDF
          >Standard I Sample Documentation - PDF
   
   
6. Standard II, Comprehensive Counseling and Guidance Training, Pages 12-13 - PDF
           >Standard II Sample Documentation - PDF
   
   
7. Standard III, Structural Components, Pages 14-15 - PDF
           >Standard III Sample Documentation - PDF
   
   
8. Standard IV, Time Allocation, Pages 16-17 - PDF
           >Standard IV Sample Documentation - PDF
   
   
9. Standard V, Interschool Communication, Pages 18-19 - PDF
           >Standard V Sample Documentation - PDF
   
   
10. Standard VI, Program Leadership and Management, Pages 20-21 - PDF
            >Standard VI Sample Documentation - PDF
    
    
11. Standard VII, Data and Program Effectiveness, Pages 22-23 - PDF
            >Standard VII Sample Documentation - PDF
    
    
12. Standard VIII, Responsive Services, Pages 24-25 - PDF
            >Standard VII Sample Documentation - PDF
    
    
13. Standard IX, School Guidance Curriculum, Pages 26-27- PDF
            >Standard IX Sample Documentation - PDF
    
    
14. Standard X, Career Exploration and Development, Pages 28-29 - PDF
            >Standard X Sample Documentation - PDF
    
    
15. Standard XI, SEOP Process, Pages 30-31 - PDF
            >Standard XI Sample Documentation - PDF
    
    
16. Standard XII, Every Student, Pages 32-33 - PDF
            >Standard XII Sample Documentation - PDF
    
    
17. CCGP Performance Review Summary, Pages 34-36 - PDF
    
    
18. Onsite Review Signatures, Page 37- PDF
    
    
19. Additional Pages for Standards VI, VII, VIII, IX, XI, Page 38-42 - PDF
    
    
20. Notes - PDF
    
    
21. Back Cover - PDF

Three-Year Interim Review
The CCGP Three-Year Interim Review will be structured at the discretion of the local district.  These reviews should focus on identifying program strengths and weaknesses and using data to effect program change and improvement that results in improved behavior, attendance, or academic achievement for students.  Districts will be encouraged to use this less formal review process to allow schools to plan and share data projects in a feeder system or a school to school format within the district or within the CTE region, preferably on an annual basis in lieu of the once every three year format.  Districts will provide names of schools and plans for review structure for the current year in their annual RFP for the CCGP. District personnel can, however, require a formal, traditional Performance Review using the onsite process and out of district teams if they have concerns about the performance of a specific program or if significant changes have been made in the counseling team personnel. Interim review reports are due to the USOE by May 1st . The online CCGP annual self-evaluation will still be completed by schools participating in the interim review.

Annual Self-Evaluation
This online CCGP annual self-evaluation will be available April 1st of each year. Follow USOE’s guidelines, as well as special requirements from your district and respond to the form by May 1st. Remember, schools that have undergone a formal onsite review of their program and have submitted the Performance Evaluation to USOE by May 1st will have completed this requirement. An annual self-evaluation using the Performance Review document and reported online through the USOE CCGP self-evaluation form link is required annually for all schools as part of the CCGP funding process. Click the link below to take the online self-evaluation.

• Online Self Evaluation

Illustrated Guide Overview
The Illustrated Guide for the CCGP Performance Evaluation: Connecting with Student Achievement has been developed to provide examples of model responses to each of the twelve standards used in the onsite review process. Supporting documents and materials have been included for each standard. These model responses are designed to meet the standards for a level 3, a fully functioning program or a level 4, an exemplary program. As always, the CCGP Performance Evaluation encourages honest self-evaluation and peer to peer evaluation. Please use these examples and modify your responses to the twelve standards to honestly reflect your current program.

• Illustrate Guide Overview Presentation

Updated May 28, 2008