SSID Review and Best Practices - Karla DeVita, Michelle Davis, Travis Cook, Jennifer Lambert, Farah Thompson, USBR, Sandi Hemmert, Granite
LEAs and YICSIS - Travis, Karla
1. Future of YICSIS
2. LEAs and YICSIS student data
Kindergarten age students and SSID 'New' requests - Karla
1. EPITTS/TEDI system and handout (age 2)
2. Migrant Children and Students (age 0)
MSIX and MAPS Reporting – Michelle, Karla
1. Review of significance to SSID and reporting
2. MAPS/SSID tips for LEAs
3. Supporting information:
Utah is beginning to use a new system called MAPS for state migrant data collection. An SSID must be retrieved/determined for each student in MAPS. From these data, the USOE produces files for the feds’ M6 system and for the USOE clearinghouse/warehouse. Under federal law, migrant students are eligible to receive services from age O to 21.
There have been some questions about SSID numbers for pre-school age migrant students. With the USOE’s new Certificate of Eligibility (COE) data entry system, the SSID for migrant students will also serve as their migrant student number and will provide a link to the students’ other records in the USOE data warehouse. In order to assign an SSID, the LEA must enroll the student in a school.
LEAs have asked how and where they should enroll their pre-school age migrant students. LEAs should be using the school number that the student would attend if they were of age. There are questions about using separate school number set up for enrolling just these students, similar to how home-schooled students are enrolled. This is not the best practice.
Some of the migrant directors and recruiters do not know who to go to for SSIDs, or even what SSIDs are. In addition, some LEAs will need to share SSIDs for migrant students and the preferred method of transfer of those SSIDs needs to be determined.
SSID Numbers and Concurrent Enrollment Reporting – Farah, Jennifer, Sandi, Karla
1. Why LEAs must share SSID numbers
2. Methods some LEAs use to share the information
3. Future methods of sharing the information
4. Supporting information:
Curriculum recently met with higher education about concurrent enrollment. One thing that came out of the meeting was the misunderstanding that some LEAs have about being able to provide SSIDs for students who register for a concurrent enrollment course. What the colleges/universities need is the student’s full legal name and their SSID. Some LEAs such as Jordan, Weber, and Box Elder already provide this information well. Leas could provide students with pre-printed labels. Some LEAs and post-secondary institutions (e.g. SLCC & Granite) are exchanging such data electronically via USOE MoveITS server.
The Utah State Board of Regents (USBR) encourages all LEAs to provide labels for the student’s application for Concurrent Enrollment. This label would include the student’s full legal name, birth date, and SSID number. Some LEAs do not feel that they can share the SSID number with the USBR and/or its institutions. HB82 (2006) requires “cooperation” between Utah State Office of Education(USOE) and Utah System of Higher Education(USHE) in sharing the SSID number (which is issued by USOE). This SSID number is used as the “link” between the USBR and the USOE data systems. It enables tracking of Concurrent Enrollments, longitudinal tracking of Utah’s public education students into higher education, and will assist both entities in research projects as directed by the Utah Governor’s office and the Utah State Legislature.
In addition, the label would help eliminate the need to translate from a student’s handwriting and ensure that higher education captures the full legal name of the student and not a nickname or shortened name. One LEA told has developed a barcode system on their labels that the higher education institution could scan to input the data. Any and all ideas that would assist each of the USHE to obtain valid, matching data, are greatly appreciated. When we implement Utah eTranscript and Record Exchange, UTRex, these conditions should improve.