Spring Data Conference, March 16, 2007


Date: March 16, 2007

Time: 8:30 a.m. - 4 p.m.

Location: Nebo Learning Center

570 South Main, Springville, Utah 84663

Phone: (801) 489-2833

The purpose of this meeting is to facilitate cooperation and coordination among the Utah State Office of Education (USOE), districts and charter schools to further the efficient, accurate and timely exchange of school performance data. This agenda and all the information presented during data meetings will be available on the USOE Information Technology website.


Friday, March 16, 2007

8:30 a.m.

Continental Breakfast

9 a. m.

Future Data Conferences Discussion - John Brandt, Computer Services, Gary Smith, SLC

Organizational issues TCC and USOE - what form should meeting take? It should not be just USOE's forum for changes in data. What about LEAs having a more active role. Show and Tell.

Should this "conference" run for two days?

Fall 2006 meeting items are open for discussion too.

Does each LEA need a formally designated data steward/liaison?

9:30 a.m.

2007 Legislative Recap - Rick Gaisford, Educational Technology, Kathy Webb, Educational Technology, Travis Rawlings, Educator Quality, John Brandt, Computer Services

10:15 a.m.

Clearinghouse Changes for Spring 2007 Review - Bruce Hudgens, Computer Services

  • Data Clearinghouse update Transactions

2007 Year End Clearinghouse, Content and Schedule.

11 a.m.

Curriculum and Assessment Technical Changes in Data Collection for 2006-2007 - Paul Bernhardt, Curriculum, Jerry Winkler, Computer Services, Sharon Marsh, Computer Services, Russell Klein, Assessments, John Brandt, Computer Services

Course Classification

Changes in core codes including special education, Algebra A and B, Geometry A and B as well as removing student only codes.

Pre-Print and All Students Files:

  • Need to have good student attributes (e.g. ethnicity, gender and LEP flag) in all-students files for all tests in case disaggregation reporting needs to be done prior to the next Clearinghouse submission.
  • All-students files need all students enrolled at any point in the LEA's testing window, not just those at some point in time in the testing window.
  • Beginning in spring 2007, you may use the Cactus ID (teacher number) in place of the course identifier in CRT pre-print records and in the header sheets. You must omit the first leading zero if you choose to do so since the field length is only 9 characters. This is optional; an LEA may choose to use their own numbering/coding/sorting scheme. No validation/editing will be done.
  • The CACTUS IDs in the course records of the clearinghouse will be used for any linking of teachers to assessments.

Technical Considerations and Training for Spring Online/CBT CRTs.

11:30 a.m.

ELL/UALPA and IPT - Debbie Swensen, Assessment 

  • 2006-2007 Overall Dataflow
  • 2007-2008 Pre-Prints
  • Scoring
  • Overall UALPA Plan
  • Preliminary File Specifications

ELL/UALPA/Measured Progress

The districts may upload all new ELL students for the 06-07 school year on June 5 by noon, no extensions. Make sure all the ELL students new to the LEA for the entire year are included. All students should have been tested by April 30th. Some students may move into districts after April 30th. Districts will test them. However, the last answer documents are due to USOE on May 25th at noon. Students who arrive afterwards will be assessed in the next school year.


New classification of ALS students and relation of UALPA to IPT; processing changes.



Lunch will be provided.

1 p.m.

SSID Review and Update - Karla DeVita, Computer Services, Lisa Lindgren, Computer Services

USOE Statewide Student Identifier and why it is important.

Name Specifications.


SSID User Maintenance.

Name Search Enhancements.

2 p.m.

Enhanced Research Disk / Cumulative Assessments - Jerry Winkler, Computer Services, Robert Nicholson, Computer Services

This will be an open discussion given Russ Graham's absence.

Where do districts want to go next? This August we anticipate placing all accumlated assessments per student.

What about local printing of cumulative reports? SIS Integration?

2:30 p.m.

Federal and Utah State Accountability Reporting Update including new Secondary U-PASS - Russell Klein, Assessment and Accountability, Jerry Winkler, Computer Services


U-PASS elementary changes and updates.

New U-PASS secondary report (2006-2007).

2:45 p.m.

Storage of Financial Data in the USOE Warehouse - Randy Raphael, Finance and Statistics

Beginning if SY 2008-09 the USOE is planning on storing all financial reports (e.g. APR, AFR) in the USOE warehouse. What impact will this have on data collections and reporting.

3 p.m.

Storage of Financial Data in the USOE Warehouse - Randy Raphael, School Finance and Statistics


It looks as if there will be about two years to prepare to change our view of ethnicity. In the future, ethnicity will change from a single response "multiple choice" question to a "select all that apply" question. What plans do we need to put in place to embrace this new perspective.

3:30 p.m.

Informal Breakout

USOE Staff will be available one-one to address any unanswered questions.

4 p.m.

Meeting Adjourned

Thank you to everyone form making time in your busy schedules to participate in this meeting.