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Professional Development - OnTrack

FAQs for Course Requests - USOE Credit

1. How do I add a user to my course roster?

2. How do I delete someone from my course roster?

3. How can a user delete herself/himself from my course roster?

4. How do I award credit for a course?

5. How do I change the credit type for my participants?

6. What if I want to add a new section to a course after it is already approved?

7. What if my instructor is not able to see my course in her/his OnTrack portal?

8. What if my Instructor does not have an OnTrack account?

9. As an administrator, how do I view a transcript?

10. How many contact hours do I need to have my course approved for USOE Credit?

11. How many relicensure points is one college credit worth for my participants?

 


1. How do I add a user to my course roster?

In the Request USOE Credit tab, select Approved Courses and locate your course. Once you have opened your course, scroll to the bottom of the screen to the Sections area. Select the Actions for the section’s roster that you would like to edit. When the drop-down box opens, you will select View Roster. In the middle of the screen are 11 buttons, select Add Learner. Type in the participant’s first and last name, and then select Search. When you locate the participant, select the Add User(s) button.

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2. How do I delete someone from my course roster?

In the Request USOE Credit tab, select Approved Courses and locate your course. Once you have opened your course, scroll to the bottom of the screen to the Sections area. Select the Actions for the course roster that you would like to edit. When the drop-down box opens, you will select View Roster. On the left-hand side of the participant’s name is an Actions drop-down list; select Remove from Roster.

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3. How can a user delete herself/himself from my course roster?

A person can delete herself/himself from a course roster by going to the Professional Learning tab, scrolling to the bottom of the screen to My Learning Opportunity Details and select My Course Details. Once this is selected, it will list the courses the person is registered for, and on the left hand-side of the course title there is a Withdraw button.

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4. How do I award credit for a course?

In the Request USOE Credit tab, select Approved Courses and locate your course. Once you have opened your course, scroll to the bottom of the screen to the Sections area. Select the Actions for the section’s roster that you would like to edit. When the drop-down box opens, you will select View Roster. In the middle of the screen are 11 buttons; select Grade/Roster Status. Go through your list of participants and change the third column from No Grade to Credit and the fourth column from Registered to Completed. There is also an option to give all the participants on the page credit. This option is located under the Save this Page button and is the drop-down box titled Change all Roster Status to. When you have completed editing grades, be sure to click Done at the top of the page.

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5. How do I change the credit type for my participants?

In the Request USOE Credit tab, select Approved Courses and locate your course. Once you have opened your course, scroll to the bottom of the screen to the Sections area. Select the Actions for the section’s roster that you would like to edit. When the drop-down box opens, you will select View Roster. In the middle of the screen are 11 buttons; select Credit Hours. Go through your list of participants and change the sixth column to the desired credit type and the correct hour-and-credit ratio.

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6. What if I want to add a new section to a course after it is already approved?

In the Request USOE Credit tab, select Approved Courses and locate your course. Once you have opened your course, scroll to the bottom of the screen to the Sections area. On the right-side of the Sections header, select the Create New Section button.

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7. What if my instructor is not able to see my course in her/his OnTrack portal?

An instructor may not be able to view a course in which they are instructing when she/he logs onto her/his OnTrack portal because the course’s demographics may be restricting them from viewing it. If you have an instructor from Davis District and she/he is an instructor for a course sponsored by Alpine District, she/he may not be able to see it because of the restrictions. If you experience this, contact USOE’s OnTrack specialist to update the instructor’s user rights.

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8. What if my Instructor does not have an OnTrack account?

We can create a new account for any instructor who does not have an account, but it is not always necessary. If your instructor is a one-time instructor, or has no need to review or access the course via OnTrack, we would not recommend setting up an account for her/him. You are required to have an instructor listed within your sections portion of your course for it to be approved, but you could list the conference/workshop organizer.

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9. As an administrator, how do I view a transcript?

Select the yellow Administration tab and in the System Administration box, select User Account. Search for the teacher (Hint: Less information in the search fields is better; the search query will pull information based on only one letter and once you locate the teacher in the search results, select the View Transcript button on the left side of their name.

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10. How many contact hours do I need to have my course approved for USOE Credit?

If your course is for one USOE credit, you will need to have 14-20 contact hours. A course that is approved for one USOE credit will be worth 15 relicensure points for your participants.
If your course is for 0.5 USOE credit, you will need to have at least 7.0 contact hours. A course that is approved for 0.5 USOE credit will be worth 7.5 relicensure points for your participants.

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11. How many relicensure points is one college credit worth for my participants?

A course that is worth one College credit will be worth 18 relicensure points.