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Professional Development - OnTrack

FAQs for Course Requests - Relicensure Points

1. How do I input a course for only relicensure points?

2. How do I add a user to my course roster?

3. How do I delete someone from my course roster?

4. How do I award credit for a course?

5. How do I change the credit type for my participants?

6. What if my instructor is not able to see my course in her/his OnTrack portal?

7. What if my Instructor does not have an OnTrack account?

8. As an administrator, how do I view a transcript?

 


1. How do I input a course for only relicensure points?

Select the yellow Administration tab and click Course Administration in the Applications box. There is a gray side-bar on the left-hand side; select the Create New Course option. When you finish inputting your course information on the first page, select Edit Instructor-Led Course, and select Save Changes at the bottom of the screen, you will be directed to the Manage Instructor Led Course page. On this page you can change the availability of your course, so that is only available for registration for teachers who teach at certain sites in Utah. To change the availability, select Set Locations in the Settings bar on the right side of the screen. The location of Utah is automatically set for every course; if you would like target your course to a more specific location, you will need to select Utah and then select the button Remove Selected. You can now search through the locations and find your district, charter school, or school. The final portion of creating the course is adding section(s). You can add as many sections you would like, and the section is where you manage your roster, including: adding learners, deleting learners, sending e-mails, and awarding credit. Your course will be available in the course catalog based on the registration dates that you list in each section.

As final note, be sure to award credit to your participants at the end of each section.

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2. How do I add a user to my course roster?

In the Administration tab, click Course Administration and locate your course. Once you have opened your course, scroll to the bottom of the screen to the Sections area. Select the Actions for the section’s roster that you would like to edit. When the drop-down box opens, you will select View Roster. In the middle of the screen are 11 buttons, select Add Learner. Search for the participant by first and last name and then select Search. When you locate the participant, select the Add User(s) button.

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3. How do I delete someone from my course roster?

In the Administration tab, select Course Administration and locate your course. Once you have opened your course, scroll to the bottom of the screen to the Sections area. Select the Actions for the section’s roster that you would like to edit. When the drop-down box opens, you will select View Roster. On the left-hand side of the participant’s name is an Actions drop-down list; click on Remove from Roster.

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4. How do I award credit for a course?

In the Administration tab, select Course Administration and locate your course. Once you have opened your course, scroll to the bottom of the screen, to the Sections area. Select the Actions for the section’s roster that you would like to edit. When the drop-down box opens, you will select View Roster. In the middle of the screen are 11 buttons; select Grade/Roster Status. Go through your list of participants and change the third column from No Grade to Credit and the fourth column from Registered to Completed. There is also an option to give all the participants on the page credit. This option is located under the Save this Page button and is the drop-down box titled Change all Roster Status to. When you have completed editing grades, be sure to select Done at the top of the page.

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5. How do I change the credit type for my participants?

In the Administration tab, select Course Administration and locate your course. Once you have opened your course, scroll to the bottom of the screen to the Sections area. Select the Actions for the section’s roster that you would like to edit. When the drop-down box opens, you will select View Roster. In the middle of the screen are 11 buttons; select Credit Hours. Go through your list of participants and change the sixth column to the desired credit type and list the correct hour-and-credit ratio.

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6. What if my instructor is not able to see my course in her/his OnTrack portal?

An instructor may not be able to view a course in which they are instructing when she/he logs onto her/his OnTrack portal because the course’s demographics may be restricting them from viewing it. If you have an instructor from Davis District and she/he is an instructor for a course sponsored by Alpine District, she/he may not be able to see it because of the restrictions. If you experience this, contact USOE’s OnTrack specialist to update the instructor’s user rights.

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7. What if my Instructor does not have an OnTrack account?

We can create a new account for any instructor who does not have an account, but it is not always necessary. If your instructor is a one-time instructor, or has no need to review or access the course via OnTrack, we would not recommend setting up an account for her/him. You are required to have an instructor listed within your sections portion of your course for it to be approved, but you could list the conference/workshop organizer.

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8. As an administrator, how do I view a transcript?

Select the yellow Administration tab and in the System Administration box, select User Account. Search for the teacher (Hint: Less information in the search fields is better; the search query will pull information based on only one letter), and once you locate the teacher in the search results, select the View Transcript button on the left side of her/him name.

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