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License Renewals

Frequently Asked Questions for Licensed Educators

This page is a work in progress. As we receive more questions from educators we will add answers to this webpage. Check back often!

1. Where can I find professional learning opportunities?

2. What kind of documentation do I need to keep?

3. How long do I need to keep my documentation?

4. How do I find a licensed administrator to sign-off on my renewal?

5. Why do I need a new background check?

6. What is the Educator Ethics Review?

7. I was told I couldn't renew my Level 1 license, I have to upgrade. What does that mean?

8. I haven't met the requirements to renew my license, can I get an extension?

9. What is OnTrack?

10. What is a Professional Learning Plan?

11. Do I have to use the forms provided by the Utah State Office of Education?

12. Are Continuing Education Units (CEUs) worth points toward license renewal?


1. Where can I find professional learning opportunities?
If you are an active educator, you should first check for any professional learning offered by your school district or charter school. All educators can register in the OnTrack system and search in that system for available offerings. Utah Education Network (UEN) also offers professional learning opportunities for educators living in Utah. You may also wish to review available workshops or conferences from local and national professional teaching organizations (NCTM, UAASCD, UEA, UTCE, etc.).

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2. What kind of documentation do I need to keep?
The type of documentation depends on the renewal activity. For university or USOE credit you will want original transcripts (official, but not sealed) or a print-out from OnTrack. For conferences or workshops you should keep a certificate of completion (that includes your name) or a conference agenda accompanied by evidence of registration. For paraprofessional, substitute teaching, or volunteer work you need a letter on school or district letterhead signed by an administrator detailing all appropriate hours. Ultimately, the administrator signing off on your renewal has the final say as to whether your documentation is sufficient. Remember, they are putting their signature on your form verifying that you have completed these activities; make sure you have provided them with sufficient documentation to feel comfortable doing so.

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3. How long do I need to keep my documentation?
License renewals are subject to audit by USOE for up to one calendar year from the date of renewal. Make sure you keep your documentation in a safe and secure place. Failure to respond to an audit request will result in your renewal being rescinded and you may be referred to the Utah Professional Practices Advisory Committee for possible action against your license.

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4. How do I find a licensed administrator to sign-off on my renewal?
If you are an active educator, your renewal must be signed by your administrative supervisor. For most educators this is the principal or vice-principal responsible for your evaluation. If you are an inactive educator, we recommend that you contact a local school principal and request an appointment. Remember, if you are inactive, any licensed administrator may sign off on your renewal.

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5. Why do I need a new background check?
Board rule requires that educators have a cleared background check within 1 calendar year of the date of their renewal. This check ensures that you are included in the BCI database of educators so that USOE is notified if you are arrested. Additionally, it ensures that active educators have reported all arrests to their employing district or charter school as required.

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6. What is the Educator Ethics Review?
The Educator Ethics Review is a tool designed to help remind educators of their ethical responsibilities under board rule R277-515. The review is a series of questions regarding educator ethics. If you answer a question incorrectly, it provides you with the correct answer and rationale and then you must re-answer the question. To complete the review an educator must answer all the questions correctly. For most educators the Educator Ethics Review should take less than 30 minutes to complete.

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7. I was told I couldn’t renew my Level 1 license, I have to upgrade. What does that mean?
Educators holding a Level 1 license and that have 3 years of experience in a Utah public or accredited private school are required to complete the Entry Years Enhancement (EYE) program and upgrade to a Level 2 license. If you are an active educator you will want to contact your employing district or charter school for more information. If you are an inactive educator, your only option for renewal would be the Returning Educator Re-licensure program. Otherwise, you will not be able to renew your license.

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8. I haven’t met the requirements to renew my license, can I get an extension?
No. If you have not met the requirements for renewal, your license cannot be extended. However, if you are required to upgrade from a Level 1 to a Level 2 license and have not yet meet the upgrade requirements, you may be eligible for a 1 year extension, contact your district or charter school for more information.

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9. What is OnTrack?
OnTrack is an electronic tool used in Utah to track professional learning courses (including registration, completion, transcripts, etc.) sponsored by USOE or local districts or charter schools.

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10. What is a Professional Learning Plan?
A Professional Learning Plan is a list of professional learning activities that an educator intends to complete in order to renew his Utah educator license. This plan must be signed by a licensed administrator.

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11. Do I have to use the forms provided by the Utah State Office of Education?
Utah educators are required to use the USOE provided renewal forms for renewing their license. Utah educators are not required to use the USOE Professional Learning Plan form. If you are an active educator your Professional Learning Plan is a part of your Professional Growth Plan and you are required to use the form provided by your district or charter school for that purpose.

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12. Are Continuing Education Units (CEUs) worth points toward license renewal?
A CEU is typically awarded for completion of continuing education requirements mandated by various certification bodies (i.e. nurses, architects…). If the licensed administrator believes that the activity was related to the educator’s license area(s) and endorsement then they can be approved under category E. Points should be awarded based on the number of hours in the activity, but if this is not readily available, 1 CEU is generally defined as 10 hours and therefore worth 10 points. Remember that category E limits any 1 activity to a maximum of 25 points.

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