Demographic Information
The demographic information about the educator in CACTUS is always present above the two rows of tab pages in the educator window.
Data items displayed
social security number (must be in 111-22-3333 format)
prefix (up to 10 characters, DR., Mr., Ms., etc.)
last name (up to 60 characters)
first name (up to 35 characters)
middle name (up to 60 characters)
suffix (up to 10 characters, JR., SR., II, etc.)
name printed on license (up to 60 characters. This name will print "as is" on the license and on reports. For this educator, the name that will appear on his license and on your reports is J. Jerry Winkler III. If you want to use the standard first name, middle name, last name, leave preferred name blank.)
maiden name (up to 60 characters)
aka (up to 250 characters. This can be helpful in trying to tie old information to new, when an educator has used several names.)
citizenship (yes, no, unknown)
NLCB veteran (calculated by CACTUS; a check mark indicates a licensed educator prior to July 1, 2005)
date of birth (mm/dd/yyyy)
gender (male, female, unknown)
ethnic code (American Indian, Asian, Black, Caucasian, Hispanic, Pacific Islander, Unknown. These codes are defined by the U.S. Census Bureau.)
deceased date (mm/dd/yyyy)
Validation Rules
Upper and lower cases are accepted for all fields. No edits are performed on capitalization.
Required fields for background check are: social security number, last name, first name, and date of birth.
Required fields for any educator update are: social security number (must be numeric), last name, first name, gender, date of birth, ethnic code, citizenship, current address record. An educator should be at least 18 years old.
Any time an educator has certain combinations of the same social security number, birth date, last name, first name, middle name, and maiden name as someone else on file a warning will be issued. Duplicates will be checked and flagged for: the same birth date and the same last, first and middle names; or the same birth date and last and first names; or the same birth date and last, first and maiden names; or the same birth date and maiden, first name and middle names. You may go ahead and same the educator anyway or make changes.
Before data for an educator is displayed the background status is checked. If USOE has received a fingerprint card from the educator but the results have not come back from BCI or FBI a message is displayed: "USOE FINGERPRINT CHECK PENDING". You can click OK to proceed to the educator window, but the background check must be complete before the educator will be qualified. If there was a problem and the educator either was not cleared, or is working with UPPAC to resolve the problem a message is displayed: "DO NOT PROCEED UNTIL YOU HAVE CONTACTED USOE EDUCATOR LICENSING OFFICE (801) 538-7745". Again, you may click OK to proceed to the educator window, but you should CALL USOE to insure that you are not employing an educator who has no license due to unprofessional behavior.
Please correct any demographic information that you notice is incorrect, and fill in gender, ethnicity and citizenship if they have not been previously entered. This data is important for statistical reports that we are required to file with the federal government.