The License/Area/Endorsements tab page is made up of three parts. The top part shows a history of the educator's licenses including any which are currently active (status of "new" or "renewed"). The middle sections shows a history of the educator's license areas. Clicking on a license area row will open the list of endorsements that are attached to the license area. The bottom part shows a history of the educator's assignment specific endorsements. In this example, you see chemistry and computer science attached to the secondary license area. If you were to click on the elementary education license area row, you would see that this educator has no endorsements attached to his elementary education license area.
Licenses and endorsements may be added, deleted and updated independently of each other.
How to... Checking the status of licenses and endorsements
Data items displayed
Upper Part of tab page: licenses (displayed in descending order by receive date)
issue date Date the license was issued
license level Level of the license (1, 2, 3, or Temporary)
expire date Date the license expires
type basic or standard
status new, renewed, expired, suspended, revoked
experience points points earned toward relicensing by working in an accredited school, working in a qualified area
professional development points points earned toward relicensing through coursework, professional development, education related meetings
date entered dates the points were entered (within six months of the license expiration)
entered by logon id of the person who entered the point dataMiddle Part of tab page: license areas of concentration (displayed in descending order by receive date)
receive date Must be valid date less than or equal to today's date.
license area of concentration List from the license area code table, must be active status in code table. If the license is expired then "inactive" is OK.
expire date Expires on the date the license expires, unless the license area is temporary, and then it expires at the end of the current school year.
institution name From institution table, where license area flag = "Active"
status New, renewed, expired, suspended, revoked, reinstated
type Basic, standard, new, temporary
qualified_by Major,minor, exam, experience, authorization, demonstrated competence, special programLower Part of tab page: Endorsements (displayed in descending order by receive date)
receive date Must be valid date less than or equal to today's date
endorsement List from endorsement code table of those which are active, unless the endorsement is expired.
institution From institution table, where Area/Endo flag = "Active"
qualified by Major,minor, exam, experience, authorization, demonstrated competence, special program
expire date May be null or greater than receive date, only authorizations and state approved professional development expire)
Validation Rules
Licenses or endorsements "qualified by" or "earned through" an Authorization or by State-Approved Endorsement Program (Special Program) can not be directly entered in this page. They must be added from the Authorization and State-Approved Endorsement tabs respectively. Only USOE licensing staff can add these. These two types of licenses and endorsements may be deleted and re-added, and only the expiration date may not be changed once added. Deleting a license or endorsement qualified-by in either of these two ways does not automatically delete the corresponding entry in the Authorizations tab page or the State-approved Endorsement tab. The issuing institution for both is USOE.
Duplicates: An educator may not have two licenses issued on the same date for the same area of concentration, even if one license is temporary and the other is of another type. An educator may not have two endorsements issued on the same date for the same subject, even if one is temporary and the other is not.
For License:
An educator may have only one valid license at a time. It will reflect the educator's highest standing. If an educator has worked in a professional capacity for 3 years, he/she may hold a license level 2. If the educator earns a new license area, that area will be entered as basic, and will proceed to standard under the rules for that license area.
For License Areas:
Except for expired, suspension, or revocation; when the status is changed, a new license is generated and the old license is expired, but remains for historical information. New and Renewed may not be entered if expire date is less than today or if the license is inactive as defined in its code table. New is not valid if the educator already has a license for that area of interest. Expired may only be applied to statuses New or Renewed and may only be entered by security groups ADMIN or CERT. Revoked, Suspended, Reinstated may only be entered by security groups ADMIN or BACK. Revoked and Suspended may not be changed to any other status. Reinstated may only be applied to a license that is revoked or suspended, and a new license will be generated, leaving the revocation or suspension as expired, historical information. A reinstated license will not be printed on the board report, and will have the same expiration date as the revoked or suspended license.
For Endorsements:
For an endorsement to exist there must be a current license and license area to which it can be attached. The licenses to which an endorsement can be attached are defined in the endorsement requirements code table. For data entry of historical information other items can be changed if expire date has passed.
If an Authorized endorsement is added, and there is no valid license to attach it to, then an Authorized license must be added as well. Both expire at the end of the current school year. See Authorization Update for more information on this.
The expire date must be null, or a valid date that occurs sometime after the received date. Endorsements do not expire except authorizations which are good for one school year, and State Approved Endorsements which are good for two school years.
If the status is changed to New or Renewed and the license type is BASIC or STANDard the license needs to be printed. You will be asked if you want to print in batch mode or print it immediately. A record will be generated in the dossier table to record this event.
How this tab page works
If an educator earns a permanent endorsement to replace the temporary endorsement, the temporary must first be expired with a date prior to the issue date of the permanent endorsement.
The Authorizations and State Approved Endorsements Programs tabs update these tables when an Authorization is approved or a
State Approved Endorsement Program is begun (temporary endorsement) or completed (permanent endorsement).Restricted endorsements are given to educators in certain rural schools. This endorsement requires 9 hours of credit, as opposed to 24 quarter hours of credit for a full endorsement. The restricted endorsement may only be used in a qualifying school, and does not print on the license. A letter is sent to the educator telling him/her that the restricted endorsement has been granted, and that it is not transferable, except to another school that qualifies for using educators with restricted endorsements.
Printing licenses
Licenses are printed on special paper, on both sides of the paper. The USOE logo is printed on the license along with a computed forgery code.
The print program will not print licenses under the following conditions:
The person is deceased by virtue of a deceased date in the demographic window;
the background check does not have any of the following as the most recent status: EXMPT, NOBCI and NOFBI, or YBCI with a corresponding CLRB entered at a later date, or YFBI with a corresponding CLRF entered at a later date, or YNASD with a corresponding CLRN entered at a later date, or YOTHR with a corresponding CLRO entered at a later date.
Selected licenses can be printed immediately, or they can be batched to print all at once. For immediate printing, a record is generated in the dossier with: dossier type CERT, and document action PRNT. For batch printing, the first dossier action will be PRNTQ, with dossier type being CERT. For either type of printing a second record of dossier type BOARD, and action PRNTQ will be generated for the "licenses issued" part of the board report. The batch print program will generate a CERT/PRNT record. If this is a request for a duplicate license (dossier type CRTDP), the second dossier record for the board report is not generated. There are other batch programs that affect the printing and generation of licenses and endorsements.
Short course on area of concentration type (the full story)
When a educator is ready to graduate from college, the college or university recommends them for a level 1 license and a basic license area, which is good for three years for teaching or Administrative service.
For ATE, a counselor, or the ATP (alternative educator program) the first license is provisional, not basic. The provisional ATE cert is 2 years - issued solely on work experience. With two years of teaching experience and 18 hours of education related course credit, the provisional can be converted to Standard.
A school counselor can get a three-year level 1 provisional license to work before they complete their masters degree. When they complete their masters program, they are recommended by the university for licensing. If they have no work experience, they get a basic level 2 counselor license for 3 years. If they have 2 years work experience during the 3 years provisional period, they can convert right to standard level 3 license area.
An out of state educator who needs 6 hrs of credit, gets a three year level 1 license while earning credit.
The Basic license is issued to new college grads who have no teaching experience. Conversion to a standard license requires 3 years successful teaching experience in their area of licensing and a recommendation by the employing district. An educator cannot convert to a standard license area if the experience is not in the area of licensing (teaching under an authorization).
An administrator needs 3 years of successful administrative experience to convert the basic to standard. He/she can get a one time extension if she/he doesn’t use the basic license immediately upon recommendation from the university. The administrator must go back to school (9 hrs credit) to renew the basic if not employed in an administrative position within 6 years.
A temporary license will be issued with authorized endorsement.
ADMIN, CERT, BACK, INSRAD: add/update/delete all fields
USOEINS, USOEIVW: VIEW only all fields
DISUINS, DISUIVW, DISTINS, DISTIVW: VIEW only their own district and unassigned educators
SFIN: not visible