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SIS 2000+ Behavior History

Sec. 4, Create Involvement Records

Once behavior incidents are recorded in the master list (Sec. 3) they can then be referenced by any number of student behavior records and used to create individual student "involvement records" for those students involved in the incident, such as perpetrators, victims, witnesses, etc. Penalties related to incident involvement can also be added (Sec. 5).

4.1 Find Student
Find a target student. See Step 1.3, "Find a student" for further instructions.


Fig. 25 - target student record

4.2 Locate and select incident to be referenced

4.2.1 Initiate search

Click on the Add command button at the bottom of the Behavior History main screen. This action opens the Behavior Incidents master list (Fig. 26)

4.2.2 Locate target incident
The Behavior Events master list displays a list in the upper half of the screen of all recorded behavioral incidents in ascending chronological order. This list can only be scrolled; it cannot be sorted. Events can be distinguished from one another in the grid primarily by the combination of the Date field and the Description field. However, if there is more than one event with the same data in these fields then the attributes in the other fields must be used to distinguish between the events. If further verification is needed, use the horizontal scroll bar to view the Notes field in the right side of the grid. For further verification, when an incident is selected in the grid, the Faculty Involved and Students Involved fields in the lower half of the form will display which faculty members and students have been affiliated with the incident (if any).

Fig. 26

4.2.3 Select and copy

Select the target incident in the master list by clicking the entry line until it is highlighted (or by moving the focus to the target entry using the arrow keys on the keyboard). Then click on the Select command button. This action closes the Behavior Incidents form and links the incident to the current student record, defaulting to the 'Involvement' sub tab of the current student (Fig. 27). The incident being referenced is displayed in the Incident Type field directly above the sub tabs.

Fig. 27

4.3.1 View 'Incident' data
The 'Incident' sub tab is a read-only screen displaying the essential attributes of the incident that is being referenced from the master list. This is for the user's convenience. The incident being referenced may be changed via the Change Incident command button.

Fig. 28

4.3.2 Enter 'Involvement' data
Click on the 'Involvement' sub tab to bring it back to the front (Fig. 29). Use the Tab key to move from field to field. Enter data as follows:

Fig. 29 - sample

• Involvement -

How was the student involved in this incident? Such as, perpetrator, victim, or witness?
• Action -

Enter an action code from the drop-down list. This field are pertains to immediate action taken after the incident occurred, such as 'Call parents' or 'Sent home'; not to be confused with penalties that may be assigned later.
• Notify Who -

Enter the name of the student contact who was officially notified concerning the student's involvement. Usually a parent or guardian.
• Notify How -

Enter the method of official notification, such as 'phone' or 'letter', etc.
• Notify When -

Use the drop-down calendar to enter the date when the official notification recipient was notified.
• Referred to -

Select from a list of faculty members. The student will often be referred to their own advisor or counselor.
• Remarks -

A text field for anecdotal comments.
• Alert -

Check this field to activate a Behavior Alert message in the student's demographic record in the Student Editor, 'General' tab. This is normally done for more serious offenses.

Fig. 30 - Sample of a Behavior alert in the Student Editor

• Points -

Enter demerit points value according to district policy, if applicable.
• Remarks -

A text field for anecdotal comments.

4.3.3 Save data in the 'Involvement' tab

Click on the Save command button to save data in the 'Involvement' sub tab. (This action must be executed before proceeding to the remaining sub tabs.) The view will revert to the main screen (Fig. 31) displaying the newly created involvement record in the summary list, read-only mode.

Fig. 31 - new record, read-only mode

4.3.4 Activate first-level edit mode

To continue entering more data for the newly created involvement record, select it in the summary list by clicking on the entry line until it is highlighted (Fig. 31). Then click on the Edit command button to activate the first-level edit mode where all four sub tabs are displayed. Proceed to the 'Penalties' and 'Policy' sub tabs in the next steps.

4.3.5 Enter 'Penalties' data
Since penalties are usually decided later in the process of tracking a behavioral infraction, entering Penalty data is covered in separate section. If Penalty data is available at this time, follow steps in Sec. 5, "Add a Penalty" and then return here to continue with Step 4.3.6. Otherwise, follow the steps in Sec. 5 when or if a penalty has resulted from this involvement record.

4.3.6 Enter 'Policy' data
Click on the 'Policy' sub tab to bring it to the front (Fig. 32).

Fig. 32

Here the user will enter all district Policy Codes that pertain to the current involvement record. To begin, click on the Add Policy command button.

This action opens the 'Add Policy' form (Fig. 33).

Fig. 33

From the Policy drop-down list, select a Policy Code to add. Then click on Save (or Cancel to abort). If saved, the 'Add Policy' form will close and the view will revert to the 'Policy' sub screen, which will display all Policy Codes added in a summary list (Fig. 34).

Fig. 34

Repeat the above steps to add more Policy Codes. A Policy Code can be edited or deleted using the Edit Policy and Delete Policy command buttons.

After data has been entered in all four sub tabs, exit the edit mode by clicking on the Done command button. The view will revert to the main Behavior History screen in the read-only mode.

4.4 Repeat this process for other students involved
If there were other students involved in the same incident (such as victim, witness, etc.), repeat Steps 4.1. - 4.4 for each student to create appropriate involvement records for each.

As multiple students reference the same incident, the student's names will be listed in the Students Involved field in the Behavior Incidents master list for the selected incident (Fig. 35).

Fig. 35